Fleming County Clerk Office
The county clerk is the recorded-records office for Fleming County. The office is identified as the source for legal documents filed as public record, including deeds, mortgages, liens, wills, marriages, name changes, tax documents, and election records. The research identifies this as Jarrod R. Fritz, Clerk for the County Clerk office.
Unlike court copies, County Clerk items are handled as county recordings and clerical records. The courthouse address for Court Clerk services is 101 N. Main Cross St., but County Clerk records and marriage/license workflows are at 100 Court Square, Flemingsburg, KY 41041.
Fleming County Clerk
Clerk: Jarrod R. Fritz
100 Court Square
Flemingsburg, KY 41041
606-845-8461
Fax: 606-845-0212
Email: jarrod.fritz@ky.gov
Hours: verify current hours before visiting
What the Fleming County Clerk Handles
Fleming County Clerk records are often mistaken for court records because both offices operate in the same courthouse environment. The practical distinction is this: court case files are a court-clerk responsibility, while the County Clerk is where recordings and county administrative records sit.
- Handled by County Clerk: legal recorded instruments, deeds, mortgages, liens, marriages, vehicle registrations (where applicable), elections-related filings, and public clerk indices.
- Handled by court clerk or court systems: court dockets, charges, criminal dispositions, felony and civil hearing data, traffic and probation materials, and probate court case documents.
- Handled by sheriff/jailer/Fiscal offices: law-enforcement incident details, active warrant intelligence, booking-related logistics, and county administrative non-clerk records.
The County Clerk records page places the Legal Records Department in charge of public records in the clerk office and confirms long historical coverage. Most public documents are maintained at the courthouse from 1795 to present, with indexes for most document types back to 1880. Most instrument images are available online from January 1795 to current date when the instrument is digitized in the clerk system.
Fleming County Clerk Search Channels
Use multiple channels based on what you are looking for. The research shows three practical County Clerk access models: eCCLIX, in-person office access, and county open-records paths for office-held records.
- Direct County Clerk access for recordings: Use the clerk website and records index first.
- In-office fallback: The County Clerk states that public records and indexes are available for in-office viewing free of charge.
- Open records channel: For records not already available through routine public counters or eCCLIX, use county-government open-records request forms under the Fiscal Court process.
For County Clerk records, these two URLs are the primary start points: Fleming County Clerk records portal and Fleming County Clerk contact form.
Fleming County eCCLIX and DOCALERT
For broader title and recorded-document access, Fleming County uses the same county clerk indexing ecosystem documented for Kentucky offices. The County Clerk records workflow includes:
| Channel | Scope | Cost and limits |
|---|---|---|
| eCCLIX commercial | Account/password for legal documents and image access | Subscription model; access may include additional counties depending on the account. |
| eCCLIX private-citizen | Fleming County local use only | No charge, but limited to five searches per day. |
| Free in-office records | Public records and indexes at Clerk office | Available for public viewing without a fee at the Clerk office. |
| DOCALERT | Mortgage/deed fraud alerts by registrant name | Free monitoring registration, then email alerts when matching records post. |
These channels are distinct from KYeCourts and CourtNet. If you are checking criminal dispositions or traffic citations, use court channels first.
Source links: eCCLIX commercial and eCCLIX private-citizen access; for alerts, use DOCALERT.
Fleming County Clerk Record Types
These are the County Clerk record lanes in Fleming County. They are all county-record channels, not court case channels:
| Record type | County Clerk yes/no | Likely request method |
|---|---|---|
| Recorded deeds / mortgages / releases / liens | Yes | eCCLIX, County Clerk records page, or in-office request. |
| Marriages and marriage records | Yes | County Clerk records and office channels. |
| Recorded wills, renunciations, disclaimers | Yes | County Clerk recordings and fee pages. |
| Tax lien and delinquency records | Yes | County Clerk office or records page. |
| Court docket entries, criminal case files, traffic citations | No | Start with court records / Circuit Clerk channels. |
| Probate petitions and court probate hearings | Not a County Clerk case file | Use probate records and court access. |
Because Fleming County’s District Court and Circuit Court split court record work, users should decide by record source before selecting a channel. A frequent mistake is searching court channels for a deed and searching clerk channels for a disposition.
Marriage and Marriage Records
Marriage licensing in Fleming County is a County Clerk lane. The clerk site is the right place to confirm current requirements, and applicants should gather required identity and application details before visiting. For certified marriage documentation outside the original record workflow, verify whether the request should be made with the County Clerk or through state vital channels.
- Confirm whether you need a license, certified record copy, or historical index confirmation.
- Use the Fleming County Clerk records/contact path for current license handling details.
- Use in-office fallback when online details are incomplete for older records.
- For certified statewide documents, confirm whether a vital-record route is required.
County Clerk Fields, Forms, and Open Records
Fleming County Clerk contact form fields are practical and lightweight, while broader non-clerk office records use the Fiscal Court open-records process for county administration.
County Clerk contact form fields
| Field | Type | Required | Use |
|---|---|---|---|
| Name | Text | Usually required | Who is requesting the record |
| Usually required | Reply routing for office follow-up | ||
| Message | Text | Required for clarity | Include record type, name, and date range |
| reCAPTCHA | Verification | Yes | Spam protection step |
| Submit | Button | Yes | Form send confirmation appears after successful submission |
Open-records request pathway: for records that are county-government requests outside the standard County Clerk online counter flow, use the Fleming County Fiscal Court open-records page and related request form links.
Fleming County Clerk Fees and Copies
The County Clerk publish a recording-fee structure for common documents. For copy requests and court records, keep the filing path separate: court-case fees are managed by the court clerk, while County Clerk fees apply to recorded instruments.
| Item | Fee |
|---|---|
| Mailed recorded-document copy | $1 per page |
| Self-made in-office recorded-document copy | $0.50 per page |
| Certified county clerk copy | $5 per page |
| Deed | $50 |
| Mortgage | $80 |
| Mortgage with assignment | $126 |
| Power of attorney | $50 |
| Will recording | $47 |
| Renunciation or disclaimer of will | $46 |
| Judgment lien / mechanics lien / lis pendens / federal tax lien | $46 |
| Tax lien (state) | $5 |
| Child support lien (in-state) | $5 |
| Child support lien (out-of-state) | $46 |
| Extra pages | $3 per page after the first five forsterisk entries; $3 per page after first thirty number-sign entries |
The Clerk page is also where you verify whether additional page fees or indexing differences apply to the specific instrument.
Fleming County Clerk recording fees is the fee-source reference for current detail.
Routing Across Offices in Fleming County
The same incident or family record chain can still involve multiple offices. A practical routing pattern is:
- Court records: start with the Circuit Court Clerk and court systems. Use court records, court dockets, or criminal records depending on case type.
- Recorded property, marriages, wills, and related documents: use County Clerk channels and County Clerk.
- Estate and probate filings: use probate records for court-file tracks; keep property deed and recorded will pathways separate.
- Law-enforcement and jail custody: use county sheriff or jail channels and inmate record pages, not clerk channels.
- County administrative files: use county government open-records process.
For marriages and divorces, the route is especially important: marriage license or recorded marriage material belongs here at County Clerk; divorce case content belongs in court channels through marriage and divorce records.